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Associate Director of Payroll & HRIS

FUNCTIONS:

  • Performs and actively manages all activities necessary to process multi-state and multi-schedule payroll in accordance with the College’s pay schedule(s) including: maintaining and updating related-employee records, filing tax reports and voluntary deduction reports, processing involuntary deductions such as garnishments, and documenting and updating procedures.
  • Actively maintains accurate employee records reflective of any changes in employment such as promotions and increases, benefits deductions, etc.
  • Manages vendor relationship with payroll/HRIS provider including customizations, billing reconciliation, support requests, etc.
  • Administers and manages Family Medical Leave Act (FMLA).
  • Coordinates disability benefits in conjunction with employees and insurance carrier.
  • Acts as project manager for payroll/HRIS activities.
  • Ensures compliance with federal and state payroll tax regulations.  Responds to and resolves all payroll tax issues and ensures adequate tax registration and correct tax rates are paid.
  • Oversees quarterly reconciliation and calendar year-end processing of payroll, including supplemental payrolls, W-2 and other tax forms, and other government-required documentation.
  • Serves as the main resource for employees and managers regarding all payroll polices, employee records, and timekeeping matters.
  • Develops internal operating procedures and controls for the processing and distribution of payroll and HRIS management.
  • Acts as the liaison between the employees and our retirement service company.
  • Researches, analyzes, and finalizes annual audits.
  • Creates a culture of continuous improvement that initiates, recommends, and leads improvement projects throughout the year to align payroll & HRIS strategies with overall business objectives working cross-functionally with supervisors, managers, and other stakeholders.
  • Communicates actively with various departments in order to review cross-departmental impacts and reconcile data sharing.
  • Manages data in accordance with the College’s records retention policies and procedures as well as state and federal laws and regulations.
  • Maintains confidentiality of work-related issues, records, and College information.

REQUIRED:

  • Bachelor’s degree in Human Resources, Business, or Finance preferred.
  • Minimum of five (5) years of relevant work experience in Payroll and HRIS.
  • Experience with 403(b) plan administration preferred or required.
  • Fundamental knowledge of leave administration and disability benefits preferred.
  • Proficiency in Windows operating environment, current Microsoft Office Suite products, Google G-Suite, and Zoom or other web conferencing applications. Advanced skills in Excel preferred.
  • Experience with an HRIS required, Paychex preferred, and the ability to learn and use technologically current applications.

DEMONSTRATED ABILITY TO:

  • Analyze and solve problems within the constraints of College policy and procedures.
  • Maintain a high level of professionalism and confidentiality with all aspects of the job duties.
  • Liaise with internal staff and manage projects as well as work independently in order to meet deadlines in a rapidly changing environment.
  • Display tact, diplomacy, and skill in effectively communicating the policies and procedural guidelines.
  • Work effectively with a wide range on constituencies in a diverse community.

STATUS:

Full-Time/Exempt – Position is currently remote until further notice.

Full vaccination against COVID-19 is required of employees as they cannot enter our facilities, attend meetings or events on behalf of Peirce without it. 

HOURS:

Day, evening, and weekend responsibilities, as required.

REPORTS TO:

Associate Vice President, Human Resources and Chief Diversity & Inclusion Officer

POSTED:

April 15, 2022.  Internal candidates must post for the position within ten (10) calendar days from the date posted.

HOW TO APPLY:

Please submit a letter of interest with salary expectations, as well as a current resume to the Human Resources Department at JobsAtPeirce@peirce.edu or fax to 215.670.9217. We strongly encourage materials be submitted via email due to the College’s current remote work environment. We will contact only those candidates who best meet our requirements.

Peirce College is an Equal Opportunity Employer and is committed to ensuring equal opportunity in all employment decisions, policies, and practices.

The College does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factors.

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