Student Accounts Coordinator


Responsible for being the key point of contact for students regarding their accounts. Collaborates with other departments regarding inquiries and problem resolution as needed. Enters financial data to include all charges and payments, with appropriate codes, into various systems. Produces timely and accurate deliverables to include invoices, statements, letters, and creates specific system reports. Assists with periodic reconciliations of accounts to ensure accurate records and with annual preparation of IRS Form 1098-T, as needed. Reviews preregistered students listing daily to ensure all eligible non-financial aid students are made current for upcoming classes and ineligible students are made aware of the necessary steps to become eligible. Prepares all third party invoicing. Processes employer tuition assistance agreements, tracking reimbursements, deferred tuition and third party payment due dates, as well as notifying students and vendors of aging accounts. Assesses the financial viability of students in order to set up payment plans. Performs day-to-day collections’ activities such as collecting payments, sending 10-day notices, coding accounts and recording notes appropriate systems, setting up recurring payments, and compiling documents for submission to the collection agency. Audits accounts for graduating students. Prepares daily deposits; and, other duties as assigned.


Associates Degree or a minimum of two (2) years’ experience in financial data entry and the production of related deliverables. Experience in billing is a plus. Demonstrated ability to: provide outstanding service to customers in a fast-paced environment; explain policies and procedures to customers and colleagues to foster compliance; maintain a high level of confidentiality with all aspects of the job duties; organize efficiently with meticulous attention to details; listen carefully, to interpret accurately, and to respond to a high volume of requests. Strong project and time management skills. Strong interpersonal, communication skills and the ability to work effectively with a wide range on constituencies in a diverse community. Proficiency in Windows operating environment, along with current Microsoft Office Suite, database management, as well as knowledge of Jenzabar or experience with main frame accounting systems and/or other large scale, inter-relational systems.


Regular Full-Time/Exempt


Day, evening, and weekend responsibilities, as required.


Associate Director, Student Billing and Accounts Receivables


October 15, 2020. Internal candidates must post for the position within ten (10) calendar days from the date posted.


Please submit a letter of interest with your salary expectations, as well as a current resume to: Human Resources Department, Peirce College, 1420 Pine Street, Philadelphia, PA 19102; email to; or fax to: 215.670.9069. We strongly encourage materials be submitted via email. We will contact only those candidates who best meet our requirements.

Peirce College is an Equal Opportunity Employer and is committed to ensuring equal opportunity in all employment decisions, policies, and practices.

The College will not engage in or tolerate unlawful discrimination, harassment, or retaliation on account of a person’s age, sex, race, color, religion, creed, national origin, ancestry, citizenship, disability, sexual orientation, gender identity, marital status, veteran's status, military status, or membership in any other group protected under local, state, or federal law.

For questions concerning equal employment opportunity, please contact the Director, Employment and Employee Services, who is a member of the Human Resources Department and is available at 215.670.9217. Applicants who require reasonable accommodations to participate in the interview process should contact the Director, Payroll and Employee Services, who is a member of the Human Resources Department and is available at 215.670.9224.

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