Emergency Reponse and Evacuation Procedures

Peirce College values the safety of its students, faculty, administration, and staff. In the event of an emergency, Peirce College will respond immediately and appropriately by using timely warning, lock down, shelter in place, and/or evacuation procedures as described below. Under the direction of campus security and/or other designated College personnel, such as the Chief Auxiliary Services Officer, emergency response procedures will be enacted. In the event that emergency procedures are enacted, the College will provide timely and ongoing updates to the College community as appropriate.

On a semi-annual basis, the College will conduct testing for emergency response and evacuation procedures. Notification of scheduled testing of the emergency response and evacuation procedures will be shared with the College community, through the College email system, student portal or the College website. Documentation of the testing of emergency response and evacuation procedures, which will entail a description of the exercise, date, time, a copy of the announcement and meeting notes after assessing the test, will be placed on file the Office of the Chief Auxiliary Services Officer.

In consultation with local police, fire officials, campus security and/or members of Peirce's emergency response team, the Chief Auxiliary Officer will confirm an emergency. Once a significant emergency or dangerous situation involving an immediate threat to the health or safety of students, faculty, administration, and/or staff has been confirmed by the Chief Auxiliary Services Officer or designee, the College will use the following procedures:

  1. Determine the appropriate segment or segments of the campus community to receive the emergency notification
  2. Under the direction of the Chief Auxiliary Services Officer, Assistant Vice President of Marketing and Communications, and/or the Dean of Students, determine the content of the notification
  3. Initiate the timely warning and emergency notification procedures
  4. Provide detailed follow up information through any of the means listed in the timely warning and emergency notification section
  5. Document the use of emergency procedures (date, time, description of procedures enacted will be kept on file in the Office of the Chief Auxiliary Services Officer)

Lockdown

This means there is an immediate threat to the College. This is a complete classroom and College lockdown.

This represents a process that prevents unauthorized personnel from entering the College and requires all occupants to remain inside the College for their safety. All doors are locked and entrances are monitored by campus security. This allows the College to maintain normal business operations but curtails outside activity. This procedure is typically used when there is a civil disturbance outside of the College premises. The following steps will be taken in these instances:

Notification will be provided to the College community through the Peirce College email system, public address system, student portal, the Peirce College website or other means deemed appropriate by the College.

Under the direction of the Chief Auxiliary Services Officer, campus security or other designated personnel, individuals will be instructed to:

Move all students, staff and identified visitors into the nearest classroom, office or secure room.

  1. Try to remain calm;
  2. Remain indoors, e.g. your office or classroom. Once "Lockdown" you would be allowed to move about the facilitate certain needs, e.g. bathroom, water, but you are not allowed to leave the building unless an all clear has been sounded;
  3. If not in your typical surroundings proceed to a room that can be locked;
  4. Close, and lock all doors;
  5. Turn off all lights;
  6. Occupants should be seated below window level, toward the middle of a room away from windows and doors;
  7. Remain silent;
  8. Turn off all radios or other devices that emit sound;
  9. Lock all interior and exterior doors.
  10. Turn off all lights.
  11. Move all students, staff and visitors away from windows and doors. Have everyone crouch down and remain quiet. Anyone who is physically unable to crouch down may use a low chair.
  12. Anyone who uses wheelchairs should remain in their wheelchairs. If a person is out of the wheelchair at the time of lockdown, efforts should be made to assist the person back into the wheelchair unless doing so jeopardizes safety.
  13. Movable furniture can be used as a buffer between students and doors/windows. If an ID card is not displayed, it will be assumed that the assailant is present in that room and a police emergency response team will enter.
  14. Wait until emergency personnel give you an "all clear"

Shelter-In Place/Lockout

Shelter-In-Place is a procedure where the entire building population is moved to a single or multiple location(s) in a building. Most commonly used during weather emergencies or when an extremely hazardous substance is released into the outside atmosphere.

Notification will be provided to the College community through the Peirce College email system, public address system, student portal, the Peirce College website or other means deemed appropriate by the College.

  1. Building Engineer will conduct shut down of air handling systems.
  2. Move indoors to a safe location.
  3. If unable to get indoors, lie flat, get behind an obstruction, put distance between you and the danger and await police. Get into a room, office, meeting room, etc. and lock all doors and windows.
  4. Blockade the door if possible with large/heavy furniture or other heavy object.
  5. Pull down blinds, block windows to door in an effort to obstruct vision from hallway, turn off lights.
  6. Remain quiet, silence cell phones, and any other noise producing objects.
  7. Stay low to the ground, on floor, near solid interior walls, staying away from windows and doors.
  8. Take cover under furniture or other large objects placing as many items as possible between you and the threat.
  9. Do not peek out windows or doors, to see what may be occurring.
  10. Do not evacuate if fire alarm is activated unless you are positive a fire is occurring.
  11. Select a room in the building where occupants will be the most comfortable and which is easy to seal off. This room should, if possible, provide access to water, toilet facilities, and adequate room for people to sit or lie down.
  12. Help others when possible, especially the physically disabled.
  13. Remain in the Shelter-In-Place until informed by Security, via the PA System or by Emergence Personal that it is safe to leave.
  14. When notified that the emergency is over, security will direct occupants outdoors until building air-handling systems are operated to remove any contaminants.

Evacuation

Campus Security on duty is responsible for contacting the Chief Auxiliary Services Officer to inform him of the type of emergency and receive further instructions. With the exception of the fire alarm system being activated, the Chief Auxiliary Services Officer will make the decision whether or not to evacuate in conjunction with law enforcement and/or the fire department.

Notification of all personnel and students to evacuate the building will be given by sounding the fire alarms and via the public address system.

  1. Floor wardens will be responsible for instructing students, staff and visitors to form a single line and proceed immediately into the fire exits staying on one side of the staircase and leaving the other side open for fire fighters and equipment.
  2. Each fire warden is responsible for the evacuation of their assigned area, to include restroom checks and the assistance of any disabled employees or visitors in their space.
  3. All faculty are floor wardens and are responsible for making sure students are safely evacuated.
  4. Faculty are responsible for closing their classroom doors and taking their class lists when exiting the classroom.
  5. Staff floor wardens are responsible for the safe exit of employees and visitors in their assigned areas.
  6. Under no circumstances shall any individual be allowed to enter the facility unless the Fire Chief or Police Official has given the "all clear", and the client representative has directed reentry.
  7. Elevators ARE NOT TO BE USED under any circumstances should the following conditions exist:
    1. Fire (contained to this facility)
    2. Natural Gas Leaks (inside the facility
  8. All individuals present are requested to maintain a calm demeanor during the evacuation as this will help to maintain order during the evacuation process. They are also requested to ensure all necessary doors have been unlocked and not tie up telephone lines.
  9. When exiting the building, individuals should go to the following evacuation gathering locations:
    1. If exiting the building from Alumni Hall, proceed south on 15th St. to Lombard St.
    2. If exiting the building form College Hall onto Pine St. or Waverly St. proceed east to Broad St.
  10. Once you arrive at the evacuation gathering location, please await further instructions from campus security.
  11. Campus Security will remain in the lobby area to ensure the safe evacuation of the facility and to assist emergency personnel as needed. Once it has been determined the campus is clear, all personnel must evacuate the buildings.

The College's Building Engineer and the Chief Auxiliary Services Officer will coordinate with the Fire Department and/or Law Enforcement in assisting them with floor plans and critical utility service locations.

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